Features
Grouped the way the product is: money, inventory, planning, understanding, and running it. Nothing here requires you to learn ERP vocabulary.
Money
The daily work. If a peso moved, it belongs to one of these seven screens.
Products, services, or both on one receipt. Percentage or fixed discounts, VAT or non-VAT, split payments across cash, GCash, Maya, card, cheque, COD, and store credit. Refunds, returns, and voids that leave a record. Sales orders and recurring sales for regulars.
Send a quote, watch whether it was viewed, convert it to an invoice or a sale in one action. Nothing gets re-typed and nothing gets lost between a chat thread and a spreadsheet.
One-off and recurring, fixed and variable, per branch and per category. Receipt photos attached, reimbursables flagged, approval thresholds so a ₱14,500 ad spend does not go through unseen.
Supplier bills with due dates, partial payments, running balances, aging, and a due-this-week list. Link a bill to the purchase order it came from.
Customer balances, credit limits, aging in 30-day buckets, statements, and reminders. The one thing every Philippine SME tracks and almost no software does properly.
Professional templates with your logo, GCash and Maya details, and bank instructions. Draft, sent, viewed, partial, paid, overdue, cancelled. Recurring invoices for retainers.
Cash drawer, cash on hand, petty cash, GCash, Maya, bank. Transfers between them, opening balances, reconciliation, bank CSV import, and a daily cash closing that catches a short drawer.
Inventory
For anyone who sells something they had to buy or make first. Switch it off entirely if you sell only services.
Physical goods, services, bundles, recipes, manufactured items, and non-stock lines. SKU, barcode, variants, units, wholesale and retail prices, cost and price history.
On hand, reserved, incoming. Reorder points based on how fast you actually sell, days-of-cover, expiry dates, multiple locations, and transfers between branches on Multi-Branch.
Bill of materials down to the cup lid. Yield, wastage allowance, labour and overhead per unit, target margin, suggested price, and a warning the day a supplier price change pushes a product below target.
Purchase requests and orders, partial receiving, automatic stock-in, and conversion to a bill. Optional for micro businesses so the product does not feel heavy.
Terms, outstanding balances, spend, delivery performance, and price history — so you notice the supplier who raised creamer 17.6% since June.
Count, compare against system, see the variance in units and pesos, and post the adjustment with a reason attached.
Planning
The part that separates a ledger from an advisor. Every tool runs on your live figures, not a blank template.
Say you want ₱300,000 of net profit. Kyp works backwards to required revenue, daily sales, and order count, tracks the gap, and ranks what would close it.
7, 14, and 30 days. Committed bills, payroll, and purchase orders against expected collections, with the date and amount of any shortfall.
A ceiling per category, variance against actual, and a warning as you approach it. Copy last month rather than starting from nothing.
Break-even, pricing, margin, markup, hiring, loans and amortisation, equipment payback, ROI, cash runway, working capital — pre-filled with your own numbers.
Raise prices ₱5. Lose 20% of sales. Hire two staff. Borrow ₱500,000. Open a branch. See the effect on revenue, profit, cash, break-even, and runway before you commit.
Separate sales, stock, staff, and cash per location, with a consolidated company view and side-by-side comparison.
Understand
Two audiences read the same books: you, and whoever files your returns.
Owner view for revenue, profit, margin, and product performance. Accountant view for profit and loss, cash flow, AR and AP aging, COGS, and inventory valuation. Excel, CSV, and PDF for any date range.
Ask in plain English about your own business. Every answer names the figures behind it and explains why the number moved — not generic advice about small business.
Kyp watches while you are busy: margin drops, expense anomalies, supplier price rises, slow stock, overdue customers, cash warnings, and opportunities you have not noticed.
DTI, SEC, BIR registration, mayor's permit, FSIC, sanitary, barangay clearance. Renewal dates, document storage, a checklist, and reminders before something lapses.
Receipts, permits, contracts, filings, and payroll registers — filed against the record they belong to, with expiry dates that trigger reminders.
Type a customer's name and see their balance, invoices, and last order in one result. Sales, suppliers, products, expenses, bills, and documents are all searchable.
Running it
The plumbing that lets a business of one grow to seventy people without changing software.
Owner, admin, manager, cashier, inventory staff, bookkeeper, accountant. Granular permissions, branch scoping, invitations, and a free read-only accountant seat on every plan.
Who changed what, from what value to what value, when, and at which branch. The record that settles an argument about a number.
Four rules, not a workflow engine: expenses over a threshold, purchase orders, large discounts, and refunds.
Excel and CSV for products, stock, customers, suppliers, sales, expenses, opening balances, receivables, and payables. Column mapping, preview, duplicate and error detection, and a seven-day undo.
Employee records, positions, branches, hire dates, employment costs, and documents. Deliberately not a full HRIS — payroll will be an integration, not a second product.
Record a sale, log an expense, collect a payment, or count stock from a phone. Entries queue offline and sync the moment signal returns.
Get started
Free for 30 days. No card. Bring your Excel file and Kyp maps the columns for you.